Guide To The APA Travel Expense Report for New Century Scholars

NCS Reimbursement Policy

  • Scholars are responsible for tracking and submitting their own receipts.
  • Charges must be entered into the expense report in chronological order.
  • Per APA accounting policies it must be an itemized receipt. We cannot accept non-itemized receipts, bank statements, credit card statements or transaction records.
  • Scholars have $75 (USD) per day for food. If total food costs for a day exceeds the limit you be reimbursed a flat rate of $75.
  • Personal Expense Clause: any personal items purchased are considered non-reimbursable items and should not be included on this report.
  • If any expense listed in the report does not have a corresponding receipt it will be removed from the reimbursement calculation.
  • Failure to follow the instructions above will require the reimbursement form to be redone

Filling out the Report

  • Per APA accounting policies it must be an itemized receipt. We cannot accept non-itemized receipts, bank statements, credit card statements or transaction records.
    • If you do not have a copy of the itemized receipt, please contact the location. You can often receive a digital copy of the receipt.
  • Enter your charges into the expense report in chronological order.
  • Double check that there is a receipt for every charge listed on the Travel Expense Report.
    • If any expense listed in the report does not have a corresponding receipt it will be removed from the reimbursement calculation.
  • *New* All receipts for a day should to be combined into documents sorted by date.
    • If the submitted request has the receipts out of order it will increase time it takes to process the reimbursement.

Resources for combining documents:

 

NCS Program Expense Form Upload (PAS 2025)

Please use to submit expense report and receipts from PAS 2025.

Address(Required)
Please enter the address you would like the reimbursement check to be sent to.

Please upload a detailed expense form and photos of all corresponding receipts below.

A copy of the expense report was sent to all New Century Scholars Residents.
Max. file size: 128 MB.
Upload one document with all receipts for this day in chronological order
Max. file size: 128 MB.
Upload one document with all receipts for this day in chronological order
Max. file size: 128 MB.
Upload one document with all receipts for this day in chronological order
Max. file size: 128 MB.
Upload one document with all receipts for this day in chronological order
Max. file size: 128 MB.
Upload one document with all receipts for this day in chronological order
Max. file size: 128 MB.
NCS Reimbursement Policy(Required)